Data protection information addressed to all customers and interested parties

We are glad that you are interested in our company and that you got in touch with our company as an actual or prospective customer. In the following, we would like to provide you with the necessary information on the processing of your personal data in connection with your contact in the context of a relationship of an actual or prospective customer.

The protection of your personal data is of paramount importance. Personal data is information about personal or factual circumstances regarding an identified or identifiable natural person. The personal data include, for example, your legal name, address, phone number and date of birth, but also all other data which can be related to an identifiable person.

Our data protection practice is in accordance with the valid legal regulations, in particular those of the Federal Data Protection Act (BDSG, Bundesdatenschutzgesetz) and the General Data Protection Regulation of the EU (GDPR).

Who is the controller of the data processing?

The controller within the meaning of data protection law is the following company according to German law:
EMOD MOTOREN GmbH
Zur Kuppe 1, D-36364 Bad Salzschlirf, Germany
Email address: info(at)emod-motoren.de
Phone number: +49 (0) 6648/510
Fax number:+49 (0) 6648/51143.
You will find further information about our company, information about authorised representatives and other contact options in our imprint on our website by clicking on the following link:
https://www.emod-motoren.de/en/legal/

What kind of data shall be subject to our processing? And for what purposes do we process the data?

As soon as you get in touch with us, we will collect the following data:

  • Your first name and surname together with your title (Mr/Ms) as the contact person,
  • Your address of your company,
  • Your personal contact details as a contact person (phone number [landline and/or cell phone number] as well as e-mail address),
  • All the information which is needed for your consultation and/or for the execution of your request within the framework of your relationship as supplier or business partner.

This data is collected for the purposes listed here in the following:

  • in order to identify you as our actual and/or prospective customer,
  • in order to be able to correspond with you and/or in order to otherwise get in touch with you,
  • in order to be able to offer you our consultation and to support you in a responsible and successful way,
  • in order to be able to process and fulfil your enquiry and/or your request on the basis of contacting our trade fair stand (e.g. catalogue request, document/information material dispatch, feedback/contacting/visit by the corresponding area responsible external sales/sales team),
  • in order to be able to quote and to prepare the order, the assignment and the delivery processing, invoicing,
  • in order to be able to reply to incoming questions (including the questions transmitted through the available online contact form),
  • in order to be able to settle any type of liability claims you could have against us,
  • in order to be able to pursue and enforce any (payment) claims against you from our side,
  • and in order to be able to carry out an effective collision control.

On what legal basis does this take place?

The data processing takes place on the basis of our assignment by you or on the basis of your request. The data processing is required for the above-mentioned purposes and for the appropriate processing in the customer or prospective customer relationship as well as for the initiation of a contract and the mutual fulfilment of obligations arising from the customer contract (under article 6 paragraph 1 clause 1 letter b of the GDPR). The processing of employee data of our customers is based on what stated under article 6 paragraph 1 letter f of the GDPR. It is our legitimate interest to be able to communicate with them.

How long will the data be stored?

Your data will be stored and/or collected both digitally (in our document management system) and in paper form.

The personal data collected by us in the context of the client relationship will be saved and/or stored until the expiry of the statutory retention obligation. After that, the data will be deleted and/or destroyed. Any other provision shall only apply if we are obliged to save and/store the data for a longer period of time due to further statutory provisions (like for example according to the German Tax Code, the German Money Laundering Act, etc.) (under article 6 paragraph 1 sentence 1 letter c of the GDPR), and/or you – for example with regard to a later continuation of our client relationship – have consented to a longer-term storage and/or retention of your data or have requested us to do so (under article 6 paragraph 1 sentence 1 letter a of the GDPR).
After the conclusion of the retention period, we will have your paper documents and your further documents collected by a certified company in sealed containers by maintaining all confidentiality. After that step, we will destroy the said documents.

Which recipients will your data be shared with?

Generally speaking, your personal data will not be shared with any third parties for purposes other than the ones listed here in the following. The data is only passed on insofar as this is needed for the proper execution of the customer relationship existing with you (see what stated under article 6 paragraph 1 clause 1 letter b of the GDPR).
This principle applies in particular to the transfer of data and information to suppliers and business partners for the purpose of order, assignment and delivery processing. The transmitted data can only be used by the respective recipient for the above-mentioned purposes.
Of course, the said data will only be transmitted to third parties in your well understood interest and in consultation with you. Further details result from a contract entered into separately.
Those employees of our company coming into contact with your data shall be subject to a strict confidentiality and non-disclosure obligation, whose compliance shall be subject to our constant monitoring. Other persons with whom we cooperate and who come or may come into contact with your data have also been or will be obliged by us in writing to maintain confidentiality and secrecy. In addition, as has also been or will be expressly pointed out to them, they will be liable to prosecution in case of a breach of the said obligation.

Where is your data processed?

The data will only be processed on the internal servers of the controller.
If we transfer any personal data to service providers located outside the territory of the European Economic Area (EEA), the transfer will only take place if the involved third country has been confirmed by the EU Commission to have an adequate level of data protection (according to the admissibility requirements under chapter V, articles 40 to 50 of the GDPR) or if other appropriate data protection guarantees (e.g. binding internal company data protection regulations or EU standard contractual clauses) are available.

The rights granted to you as "data subjects"

You are entitled to information (under article 15 of the GDPR) about the personal data we process about you.
 In the event of a request for information which is not sent in writing, we will ask for your understanding that we may in this case request evidence from your side which proves that you are the person you claim to be.
In addition, you are entitled to correction (under article 16 of the GDPR) or to deletion (under article 17 of the GDPR) or to restriction (under article 18 of the GDPR) of the processing, insofar as this is possible from a legal point of view.
IN ADDITION, YOU ARE ENTITLED TO OBJECTION (UNDER ARTICLE 21 OF THE GDPR) TO THE PROCESSING WITHIN THE FRAMEWORK OF THE LEGALLY APPLICABLE REQUIREMENTS. The same principle applies to a right relating to the data portability (under article 20 of the GDPR).

Contact details for data protection

If you have any questions about data protection and the processing of your personal data or if you wish to exercise your rights as a data subject (e.g. right of access), you can contact our data protection team at any time using the following contact details:

EMOD MOTOREN GmbH
Elektromotorenfabrik
- For the data protection team -
Zur Kuppe 1
D-36364 Bad Salzschlirf
E-mail: datenschutz(at)emod-motoren.de

We have appointed a data protection officer in accordance with Art. 37 GDPR. For inquiries, while maintaining secrecy and confidentiality, you can reach our external data protection officer using the following contact details:

EMOD MOTOREN GmbH
Elektromotorenfabrik
- To the Data Protection Officer -
Zur Kuppe 1
D-36364 Bad Salzschlirf
E-mail: datenschutzbeauftragter(at)drimalski.de 

 

Right to lodge a complaint

You have the right to complain to a data protection supervisory authority about our processing of personal data.

 

Changes to the present data protection information

We revise the present data protection information in the event of changes in data processing or other occasions that make this needed. You will always find the current version of the data protection information on this website.